Information security policy
Integral Powertrain is committed to maintaining and improving information security to manage exposure to risk for ourselves, our clients, our staff and other stakeholders.
Our principal information security commitments are to:
- Comply with all legal requirements and codes of practice applicable to our activities.
- Maintain a management system that will achieve the core principles of information security of confidentiality, integrity and availability.
- Confidentiality: ensuring that only those individuals who have a valid and authorised reason to access the information can do so.
- Integrity: ensuring that information is not altered, deleted or otherwise modified by unauthorised individuals or processes.
- Availability: ensuring that the information can be accessed when it is required.
- To continually improve our information security performance using a risk based approach; including setting and review of realistic and achievable objectives.
- To provide appropriate resources for the implementation of this policy.
- In line with the context of the business, to work with relevant stakeholders to implement this policy.
This policy is implemented at each Integral Powertrain facility through our management systems. Changes to this policy shall be driven by audit results, changing circumstances and the commitment to continual improvement. Staff awareness of this policy is ensured by providing appropriate training and communications.
The purpose of the privacy notice is to inform you about what personal information we collect whether this is through our website, the recruitment process or other interaction with Integral Powertrain. We will also define how we use the information, whether the information is disclosed and the ways in which we protect your privacy.
We want you to feel secure when interacting with Integral Powertrain and are committed to respecting your privacy and complying with data privacy regulations, such as The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679).
Integral Powertrain’s business development process
Working with our customers and prospective customers
To help deliver customers our wide range of products, services and solutions, Integral Powertrain maintains sales management solutions such as our financial management systems and customer relationship management solution. The personal information stored in these systems is managed in line with contractual agreements, our Information Security Policy and processed on the legal basis of legitimate interest.
We want to contact you with information about our products, services or solutions, as well as industry or regulatory information that you find relevant and useful. To manage this effectively we use consent as the lawful means for processing your personal data for marketing purposes. When requesting information from us, such as downloading a white paper or through interaction with one of our employees at an exhibition or conference, we will collect your consent to do so and manage this through our secure systems.
You are entitled to know what information we hold about you and for this to be corrected if it is inaccurate – Contact our Data Controller for further information and support.
Your data and the Integral Powertrain website
Whenever you visit the Integral Powertrain website, you consent to the collection, use and disclosure of that information in accordance with this privacy notice.
Non-Integral Powertrain websites linked to or from our website are not covered by this privacy notice and we do not accept any responsibility or liability for those websites.
How do Integral Powertrain collect my personal data through the website?
Data collected through website forms
We use forms on the website to enable you to easily contact Integral Powertrain about services, solutions and products that we can provide you with. We also use forms to enable access to resources or to apply for vacancies via our website. For example, we use forms to enable recorded access to white papers, articles and presentations.
The information collected via forms enables us to understand what website users are interested in, which we use to improve the services, solutions, products, resources we provide you.
Each form includes a tick box that confirms you consent for us to store your personal information on our secure systems and to use your data for the purposes stated on the form. If you do not tick the box that confirms your consent your data will be erased.
Below is the personal data collected when using the website forms:
- Organisation name
- Telephone (optional – if you wish for us to make contact via phone based on the consent provided)
- Email (used as a unique field to create individual user accounts, us to contact you via email based on the consent you have provided).
- Job role – to enable us to provide you with relevant organisational role based information based on the consent and communication preferences provided.
How long will Integral Powertrain store form data information?
We will hold the information provided through the forms for 12 months from collection. After the 12 months we will send you an email asking you to confirm if you wish to continue to consent to your data being stored and for us to communicate with you as previously described. If you do not respond to this email within one month we will unsubscribe you.
Integral Powertrain’s recruitment process
Integral Powertrain has recruitment personnel looking for new people to join our wide variety of teams and disciplines, helping us to effectively and sustainably support our customers. As part of our recruitment process we advertise roles online and you can apply for these by completing the application form and providing us with your CV.
What happens to my personal data when I apply for a role with Integral Powertrain?
When you apply for one of the Integral Powertrain vacancies your information is submitted to our secure applicant management systems. The data you submit will then be shared (via the system) with our professional recruiters, external recruitment agents, the relevant hiring manager and other people within Integral Powertrain who are part of the recruitment process for the role.
How long is my application information / personal information stored in the Integral Powertrain applicant management systems?
Your personal information will be stored in the system for up to 12 months from submission. We retain your information in our system to help us maintain suitable records of how we manage the recruitment process and to help us improve and quality check the consistent approach we take. After the 12 months we will send you an email asking you to confirm if you wish to continue to consent to your data being stored and for us to communicate with you as previously described. If you do not respond to this email within one month we will unsubscribe you.
There might also be other Integral Powertrain roles that you would suit and by storing your application information on our secure systems we can make recommendations to you about other relevant roles.
The information you submit is processed under the lawful basis of legitimate interest. You are entitled to know what information we hold about you and for this to be corrected if it is inaccurate – Click here for more information.
We may change this notice from time to time and any changes will be posted to this page.
Last update: 25/05/2018
Whilst Integral Powertrain is not subject to the reporting requirements of the Modern Slavery Act 2015, Integral Powertrain takes all precautions to ensure that slavery and human trafficking are not taking place in any part of our business, being committed to the highest level of ethical standards.
Integral Powertrain takes sole responsibility for ensuring all employees are treated equally and with the utmost respect in the work place. Integral Powertrain reserves the right to seek information from any organisation with which it collaborates regarding any activities of the organisations that could breach the Modern Slavery Act 2015.
Should an organisation be found to be engaged in Modern Slavery in any part of their supply chain all dealings with that organisation will be stopped.